Donation Request Guidelines:

At the University of North Dakota Athletic Department, we do our best to fulfill donation requests for a large number of non-profit organizations throughout the community and surrounding area. Due to the high volume of requests each year, and also to NCAA rules and regulations, we ask that you download, complete, and return the donation request forms available at the top of the page to our office. If you have questions please call 701-777-1373.

Please provide a detailed description of the event for which the donation is being requested on the organization’s official letterhead and attach it to the donation request form. We are required to get some very specific information regarding your request, having you complete our donation request form in its entirety helps us to expedite this process. We reserve the right to refuse any request.

We ask that you DO NOT contact the teams. All donation requests must come directly to the athletic office and arrangements will be coordinated with the teams through the marketing staff at the UND Athletic Department. Please do not call the athletic office to inquire about your request. You will be contacted when the form has been processed.

Completed request forms can be either mailed or faxed to:

Hyslop Sports Center, Room 120
attn: Marketing-Donation
2751 2nd Avenue North Stop 9013
Grand Forks, ND 58202-9013
Fax: (701) 777-2285

NCAA Violations:

It is a violation of NCAA policy to issue tickets or other promotional items to high school groups, or organizations comprised of youth members who are in high school. Therefore, we may not issue complimentary tickets or donations of any kind to high school clubs, teams, other misc groups, or junior hockey programs.

Keep in Mind:

Our department needs at least three to four weeks in order to process your request. Once we receive your form, it is extensively checked for NCAA or University of North Dakota violations. After your form is approved by the compliance department, our office can then proceed with securing your requested items.

• Donations will only be made to non-profit organizations.
• Only one request per organization per fiscal year. (Fiscal year runs July 1- June 31)
• Donation requests can be made for tickets to any sport, except men’s hockey due to the high ticket demand.
• Organizations whose requests are approved must provide all items that autographs are being requested on. The Athletic Department does not provide items to be autographed.
• We cannot mail any donations, except for tickets. All items must be picked up at the UND Athletics’ office.

No request for individuals to receive a donation will be filled. Athletic programs have designated days throughout the year in which autographs may be sought. Example: Meet the Sioux

Request for Promotional Items:

Any item that we make available to the community can be requested from those that live outside of the area. (for example: pocket schedules, etc.) However, we cannot mail anything out. Instead send a self-addressed and stamped envelope to the address above with a detailed description of the requested item. Please do not call to request an item.

Athlete Appearance Request Guidelines:

All persons/organizations requesting community service must review guidelines set by the NCAA and the University of North Dakota Athletic Department, and fill out the accompanying appearance form.

The deadline for applying for a student-athlete appearance is three-four weeks prior to the date of event.

Student-athletes will not be asked to do community service during the first week of classes, last week of classes, or finals week.

A student-athlete may not make an appearance that will interfere with his/her class attendance, workout schedule, athletic practice or study hall.

No individual student-athlete shall be asked to participate in community service during the championship season of his/her sport.

Student-athletes may not accept extra benefits. Example of extra benefits include T-Shirts, CD's, tapes, posters, money, gift certificates, etc. (i.e. anything of value).

A student-athlete may not make an appearance that is sponsored or cosponsored by an organization whose interest is contrary to NCAA bylaws.

Any event schedule for a student-athlete must have a beneficial purpose. Student-athletes will not make appearances merely to sign autographs or to have their pictures taken.

The student-athlete's name, picture, or appearance is not utilized to promote the commercial ventures of the agency.

Advertisements of the student-athletes that include, but are not limited to, print, radio, and/or television must be approved by the Athletic Department prior to the advertisement. No changes may be made once the advertisements are approved.

A representative from the UND Athletic Department may accompany student-athletes to their community service appearance.

All appearances are subject to approval by the Athletic Department, which expressly reserves the right to refuse any request for any reason. The Athletic Department also reserves the right to substitute a student-athlete for another if the need arises.